Villarosa Law Office ("the Office", "we") respects your privacy. This policy explains how we collect, use, share and protect personal information through villarosalaw.ph, our booking page, and our communications with you, in line with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and issuances of the National Privacy Commission.
1. Who is responsible for your information
The personal information controller is Villarosa Law Office, through Atty. Bryan Alvin Rommel Y. Villarosa, Room 202, 2F Capitol Subdivision, Inc. Building, 16th and Lacson Streets, Bacolod City, Negros Occidental. Privacy questions and requests may be sent to atty.villarosa@gmail.com with the subject line "Data Privacy".
2. What we collect
- Contact details you give us, such as your name, email address, mobile number and address.
- Booking details, such as your preferred schedule and a short description of your concern, entered through our Google Calendar booking page.
- Information and documents you share about your matter, which may include government identification, titles, contracts, financial records and details of legal proceedings.
- Basic technical data from your visit, such as browser type, pages viewed and approximate location, collected through cookies and similar tools.
3. Why we use it
- To schedule and hold consultations and respond to your inquiries.
- To check for conflicts of interest before accepting a matter, as the Code of Professional Responsibility and Accountability requires.
- To give legal advice, prepare documents and represent you once engaged.
- To perform notarial acts and keep the notarial register required by the 2004 Rules on Notarial Practice.
- To issue proposals, invoices and official receipts and to meet tax and regulatory duties.
- To keep the website secure and understand how it is used.
We process personal information on the basis of your consent, the performance of our engagement with you, compliance with legal obligations, and, for sensitive personal information, the establishment, exercise or defense of legal claims, as allowed under Sections 12 and 13 of the Data Privacy Act.
4. Confidentiality and who we share with
Information about your matter is protected by attorney and client privilege and is never sold. We share it only as needed to serve you, for example with:
- Courts, quasi judicial bodies and government offices such as the Registry of Deeds, BIR, Assessor's Office, SEC and HSAC, when your matter requires a filing.
- Opposing parties or their counsel, as part of negotiation or litigation you have authorized.
- Collaborating counsel, staff and liaison officers bound by confidentiality.
- Service providers that support our work, such as Google for email and scheduling, under their own privacy safeguards.
- Authorities, when the law or a lawful order requires it.
5. How long we keep it
We keep personal information only as long as needed for the purpose it was collected, and afterwards for the periods required by law, professional rules and tax regulations, or to protect against legal claims. Notarial records are kept as the Rules on Notarial Practice require. Information is then securely deleted or disposed of.
6. How we protect it
We use organizational, physical and technical measures to protect your information, including access limited to those who need it, password protected accounts, encrypted connections and secure storage of physical files. No method of transmission over the internet is completely secure, so please avoid sending highly sensitive documents through unencrypted channels unless we have agreed on it.
7. Your rights
Under the Data Privacy Act you have the right to be informed, to object, to access, to correct, to erasure or blocking, to data portability, and to damages. You may also file a complaint with the National Privacy Commission at privacy.gov.ph. Some rights may be limited where the information is needed for a pending legal matter, a legal obligation, or privileged communications. To exercise a right, email us and we will respond within a reasonable time.
8. Cookies
The website uses essential cookies to work properly and may use analytics cookies to understand traffic. You can block or delete cookies in your browser settings; some features may not work as intended without them.
9. Links to other sites
Our site links to lexrex.ph and to third party services such as Google Calendar. Their own privacy policies govern how they handle your information.
10. Changes to this policy
We may update this policy from time to time. The effective date above shows when it last changed, and material changes will be posted on this page.
See also our Terms of use.